Everything in one place

Built for the whole mission

Not a bundle of weak tools. Every module is purpose-built for how churches and nonprofits actually operate.

Flagship Feature

Smart Scheduling Engine

Auto-fill every role slot with the right volunteer. Our scoring algorithm considers skills, availability, rotation fairness, and ministry membership — then surfaces the top 3 candidates per slot for your approval.

7-rule conflict detection
Bulk schedule generation
Drag-and-drop grid UI

Volunteer & Member CRM

A full member directory with volunteer profiles, skill and cert tags, availability windows, and family unit grouping. Every volunteer's history, hours, and badges in one place.

Skills & certification tracking
Availability matrix view
Service hours & badges

Automated Notifications

Send shift reminders, confirmation requests, and swap approvals automatically via email and SMS. Volunteers confirm from a single link — no app download required.

Email + SMS reminders
Volunteer self-confirm/decline
Shift swap requests

Child Safety Module

Background check tracking, two-adult rule enforcement, QR-code child check-in with matching parent tags, and safe-ministry training records. Included on every plan.

Checkr integration
Child check-in kiosk
Two-adult rule alerts

Donation & Giving

Accept one-time and recurring donations via Stripe with fund designation. Generate IRS-compliant giving statements and run pledge campaigns — at zero platform fee.

Stripe online giving
Annual giving statements
Fund designation tracking

Reports & Dashboard

Know your fill rate, volunteer retention, giving trends, and attendance patterns at a glance. Every report exports to CSV and PDF.

10-report library
Shift fill rate tracking
Volunteer hours letters (PDF)

The core IP

The scheduling engine
other platforms don't have

No more spreadsheets. No more "who's available this Sunday?" texts. GraceSquad knows your volunteers, their skills, their availability, and their rotation — and fills your schedule for you.

Auto-fill 20-slot Sunday service in under 2 seconds

Conflict detection across 7 rule types (blocking + warning)

Rotation fairness — prevents volunteer burnout automatically

Bulk generate 4 weeks of schedules from one template

Define your service

Create service templates with role slots and required skills. Sunday morning might have 14 slots across 4 ministries.

Auto-fill in one click

GraceSquad scores every active volunteer against 7 rules and surfaces the top 3 candidates per slot — in under a second.

Review & publish

Approve, swap, or override suggestions. When you publish, volunteers are notified automatically by email and SMS.

Volunteers self-confirm

One-click confirm or decline from the email link. The public volunteer portal shows their full upcoming schedule.

Simple pricing

Under half the cost of the competition

Planning Center charges $14–$199 per module. GraceSquad gives you everything in one plan, at a price nonprofits can actually afford.

Starter

Free

Up to 100 members

1 ministry
Manual scheduling
Volunteer profiles
Basic member CRM
Email notifications
Auto-fill scheduling
SMS reminders
Child safety module
Reporting

Start Free

Community

$39/mo

Up to 500 members

5 ministries
Auto-fill scheduling
SMS + Email notifications
Volunteer portal
Conflict detection
Basic reporting
Child safety module
Giving management

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GraceSquad vs. Planning Center

Planning Center is good — but it costs $14–$199 per module. GraceSquad gives you more, in one product, for less.

Feature	GraceSquad	Planning Center
Monthly price (full-featured)	✓ $79–$119/mo	$80–$199/mo per module
Volunteer scheduling engine	✓ Auto-fill + scoring	Basic manual only
Conflict detection	✓ 7-rule comprehensive	Basic
Volunteer self-service portal	✓ Full self-service	Limited
Shift swap automation	✓ Self-service with rules	Manual
Child safety module	✓ Included	Add-on extra cost
Background check integration	✓ Checkr API (Growth+)	Manual only
Donation processing fee	Pass-through only	Pass-through only
Non-church nonprofits	✓ All nonprofits	Church only
Volunteer hours PDF letter	✓ Included	Not available

From the field

Built for coordinators, loved by volunteers

"We used to spend three hours every week building the Sunday schedule in a spreadsheet. GraceSquad does it in about 45 seconds. Our coordinators can't imagine going back."

Pastor David Nguyen

Executive Pastor, River of Life Church

420 active volunteers

"The child safety features sealed the deal for us. Background check tracking, the two-adult rule alert, the QR check-in — it's everything our safe-ministry policy requires, built right in."

Jennifer Watkins

Children's Ministry Director

Children's Ministry of 180 kids

"We're a food pantry, not a church. GraceSquad was the first tool that wasn't built just for Sunday services. The volunteer portal and auto-scheduling work perfectly for our weekly Friday shifts."

Marcus Thompson

Volunteer Coordinator, Hope Food Pantry

85 rotating volunteers

Who we serve

Not just for churches

GraceSquad works for any mission-driven organization that coordinates volunteers.

⛪

Churches

Weekly service scheduling, ministry teams, children's check-in, giving management.

🥫

Food Banks

Recurring shift scheduling, volunteer intake, pantry distribution coordination.

🏕️

Youth Programs

Camp scheduling, background checks, multi-day event management.

🏥

Healthcare Volunteers

Clinic schedules, certification tracking, certified care compliance.

Ready to get started?

Your first 100 members
are always free.

Set up your organization in under 5 minutes. No credit card. No sales call. Just log in and start coordinating.

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No credit card required · 14-day free trial on paid plans · Cancel any time

Coordinate your people.Multiply your mission.